Our Members

Section 7. Duties and Responsibilities of a Member. Every member shall have the following duties: 

a) Pay the installment of his/her share capital subscription as it falls due and to participate in the capital build-up and savings mobilization activities of the Cooperative; 

b) Patronize the Cooperative’s business(es) and services; 

c) Participate in the membership education programs and other activities and affairs of the Cooperative; 

d) Attend and participate in the deliberation of all matters taken during General Assembly meetings; 

e) Observe and obey all lawful orders, decisions, rules and regulations adopted by the Board of Directors and the General Assembly. 

Regular Member:   are those who have complied with all the membership requirements and are entitled to all the rights and privileges of membership.  

Associate Member:  Associate Members are those who have no right to vote nor be voted upon and are entitled only to limited rights, privileges and membership duration as provided in the By-laws of the Cooperative, the Philippine Cooperative Code of 2008, and its Implementing Rules and Regulation. Entitled after attaining membership conditions. 

Section 1. Composition of the Board of Directors (BOD). The Board of Directors shall be composed of 5.

Section 2. Functions and Responsibilities. The Board of Directors shall have the following functions and responsibilities: 

a. Provide over-all policy direction; 

b. Formulate development plan; 

c. Review the annual plan and budget and recommend for the approval of the General/Representative Assembly; 

d. Evaluate the capability and qualification and recommend for the approval of the General/Representative Assembly the engagements of the services of an External Auditor; 

e. Appoint and terminate, based on just cause, the General Manager or Chief Executive Officer (CEO); 

f. Review, monitor and evaluate the effectiveness of the programs, projects and activities; 

g. Formulate and review the vision, mission and goals of the Cooperative; 

h. Establish risk management system; 

i. Establish performance evaluation system at all levels; 

j. Review and approve the organizational and operational structures; 

k. Establish policies and procedures for the effective operation and ensure proper implementation of such; 

l. Appoint the members of the Mediation and Conciliation Committee, Ethics Committee, Education and Training Committee and other Officers as specified in the Code and By-laws of the Cooperative; 

m. Decide election-related cases involving the Election Committee and its members; 

n. Act on the recommendation of the Ethics Committee on cases involving violations of the Code of Governance and Ethical Standards; 

o. Ensure compliance by the Cooperative with the regulations of the Authority and other statutory requirements of appropriate government agencies; 

p. Report to the General/Representative Assembly the performance and achievements of the Cooperative; 

q. Present to the General/Representative Assembly policies which require confirmation as provided under the law, the Cooperative By-laws, and regulations; 

r. Present to the General/Representative Assembly the financial, social and performance reports; and 

s. Perform such other functions as may be authorized by the General/Representative Assembly 

 Article VI

Officers and Management Staff of the Cooperative

Section 1. Officers and their Duties. The officers of the cooperative shall include the Members of the Board of Directors, Members of the Different Committees, General Manager/Chief Executive Officer, Secretary and Treasurer who shall serve according to the functions and responsibilities of their respective offices as follows: 

a. Chairperson – The Chairperson shall: 

i. Set and prepare the agenda for board meetings in coordination with the other members of the Board of Directors; 

ii. Preside all meetings of the Board of Directors and General/Representative Assembly; 

iii. Sign contracts, agreements, certificates and other documents on behalf of the cooperative as authorized by the Board of Directors or by the General/Representative Assembly as prescribed in their By-laws; and 

iv. Perform such other functions as may be authorized by the Board of Directors. 

 Article VI

Officers and Management Staff of the Cooperative

b. Vice-Chairperson – the Vice-Chairperson shall: 

i. Perform all duties and functions of the Chairperson in the absence of the latter; and 

ii. Perform such other duties as may be delegated to him/her by the Board of Directors. 

c. Treasurer– The Treasurer shall: 

i. Ensure that all cash collections are deposited in accordance with the policies set by the Board of Directors; 

ii. Have custody of funds, securities, and documentations relating to assets, liabilities, income and expenditures; 

iii. Monitor and review the financial management operations of the cooperative, subject to such limitations and control as may be prescribed by the Board of Directors; 

iv. Ensure the maintenance of full and complete records of cash transactions; 

v. Ensure maintenance of a Petty Cash Fund; 

vi. Maintain a Daily Cash Position Report; and 

vii. Perform such other functions as may be prescribed in the By-laws or authorized by the Board of Directors.  

d. Secretary– The Secretary shall: 

i. Keep an updated and complete registry of all members; 

ii. Record, prepare and maintain records of all minutes of meetings of the Board of Directors and the General/Representative Assembly; 

iii. Ensure that the necessary actions and decisions of the Board of Directors are transmitted to the management for compliance and implementation; 

iv. Issue and certify the list of members who are entitled to vote as determined by the Board of Directors; 

v. Prepare and issue Share Certificates and maintain the share and transfer book; 

vi. Serve notice of all meetings called and certify the presence of quorum in the conduct of all meetings of the Board of Directors and the General/Representative Assembly; 

vii. Keep copies of the Treasurer's reports and other reports; 

viii. Serve as custodian of the cooperative seal; and 

ix. Perform such other functions as may be prescribed in the By-laws or authorized by the Board of Directors. 

e. General Manager. The General Manager shall: 

i. Oversee the overall day to day business operations of the cooperative by providing direction, supervision, management and administrative control over all the operating departments subject to such limitations as may be set forth by the Board of Directors or 

the General/Representative Assembly; 

ii. Assist the Board of Directors in the formulation of the Cooperative's Development Plan including Annual Plan and Budget, Programs and Projects, for approval of the General/Representative Assembly; 

iii. Provide systems and procedures in the implementation of policies; 

iv. Implement the duly approved plans and programs of the cooperative and any other directive or instruction of the Board of Directors; 

v. Provide and submit to the Board of Directors monthly reports on the status of the cooperative's operation vis-a-vis its targets and recommend appropriate policy or operational changes, if necessary; 

vi. Represent the cooperative in any agreement, contract, business dealing, and in any other official business transaction as may be authorized by the Board of Directors; 

vii. Ensure compliance with all administrative and other requirements of regulatory bodies; and 

viii. Perform such other functions as may be prescribed in the By-laws delegated by the Board of Directors or authorized by the General/Representative Assembly. 

Article V-Committees

Section 1. Audit Committee. An Audit Committee shall be composed of three (3) members to be elected during a General Assembly meeting and shall hold office for a term of Two (2) year or until their successors shall have been elected and qualified. Within ten (10) days after their election, they shall elect from among themselves a Chairperson, Vice-Chairperson and a Secretary. No member of the committee shall hold any other position within the Cooperative during his/her term of office. The Committee shall provide internal audit service, maintain a complete record of its examination and inventory, and submit an audit report quarterly or as may be required by the Board and the General Assembly. 

The Audit Committee shall be directly accountable and responsible to the General Assembly. 

Section 2. Functions and Responsibilities. The Audit Committee shall: 

a. Audit the performance of the cooperative and its various responsibility centers; 

b. Monitor the adequacy and effectiveness of the Cooperative's management and internal control system; 

c. Review continuously and periodically the books of account, financial records, and policies governing internal control, accounting and risk management to ensure that these are in accordance with the Cooperative principles and generally accepted accounting procedures; 

d. Review the internal audit report of the Cooperative; 

e. Follow up actions on the internal and external audit recommendations; 

f. Discuss the result of the internal audit with the Board of Directors; 

g. Submit reports on the result of the internal audit and recommend necessary changes on policies and other related matters on operation to the General/Representative Assembly; 

h. Review, approve or amend the report and recommendation of the Ethics Committee involving violations of the Code of Governance and Ethical Standards if the remaining members of the Board of Directors fail to act on said report and recommendation within a period of thirty (30) days, or the violation is committed by the majority of the Board of 

Directors; and 

i. Perform such other functions as may be prescribed in the By-laws or authorized by the General/Representative Assembly. 

Section 4. Functions and Responsibilities. The Election Committee shall: 

a. Formulate election rules and guidelines and recommend to the General/Representative Assembly for approval; 

b. Recommend necessary amendments to the election rules and guidelines, in coordination with the Board of Directors, for the General/Representatives Assembly's approval; 

c. Implement election rules and guidelines duly approved by the General/Representative Assembly; 

d. Supervise the conduct, manner and proceedings of election and other election- related activities and act on the changes thereto; 

e. Canvass and certify the results of the election; 

f. Proclaim the winning candidates; 

g. Decide election and other election-related cases except those involving the Election Committee or its members; and 

h. Perform such other functions as prescribed in the By-laws or authorized by the General/Representative Assembly. 

 Section 5. Education and Training Committee 

 Section 6. Functions and Responsibilities. The Education and Training Committee shall: 

a. Keep members, officers, staff well-informed regarding Cooperative’s goals/objectives, policies & procedures, services, etc.; 

b. Plan and implement educational program for coop members, officers and staff; 

c. Develop promotional and training materials for the Cooperative; and 

d. Conduct/Coordinate training activities. 

 Section 7. Mediation and Conciliation Committee.  

Section 8. Functions and Responsibilities. The Mediation and Conciliation Committee: 

a. Conduct mediation-conciliation proceedings and services; 

b. Formulate, develop and improve the Conciliation-Mediation policies, guidelines and program and ensure its proper implementation; 

c. Monitor Conciliation-Mediation program and processes; 

d. Submit semi-annual reports of cooperative cases to the Authority within fifteen (15) days after the end of every semester; 

e. Accept and file Evaluation Reports; 

f. Submit recommendations for improvement to the Board of Directors; 

g. Recommend to the Board of Directors any member of the cooperative for Conciliation-Mediation Trainings as Cooperative Conciliator-Mediator; 

h. Issue the Certificate of Non-Settlement ( CNS); 

i. Act as conciliator-mediator during their term, provided the persons who will mediate are mutually selected by both parties; and 

j. Perform such other functions as may be prescribed in the By-laws or authorized by the Board of Directors. 

 Section 9. Ethics Committee 

Section 10. Functions and Responsibilities. The Ethics Committee shall: 

a. Formulate, develop, implement and monitor the Code of Governance and Ethical Standards (CGES) to be observed by the members, officers and employees of the cooperative subject to the approval of the Board of Directors and ratification by the General/Representative Assembly; 

b. Conduct initial investigation or inquiry, upon receipt of a complaint involving violations of the Code of Governance and Ethical Standards; 

c. Submit report on its recommendation together with the appropriate sanctions, to the Board of Directors for its proper action, or to the remaining members of the Board of Directors, if the violation is committed by any members of the Board of Directors. Provided, that if the remaining members of the Board of Directors fail to act on the report within a period of thirty (30) days, or the violation is committed by the majority of the Board of Directors, the Audit committee shall act on the same; and 

d. Perform such other functions as may be prescribed in the By-laws or authorized by the Board of Directors.  

Section 12. Functions and Responsibilities. The Credit Committee shall: 

a. Assist the Board of Directors in the formulation of sound lending and collection policies, systems and procedure. 

b. Responsible for the credit management of the Cooperative. 

c. In the performance of its functions, it shall process, evaluate and act upon loan application and withdrawal of deposits, except when the applicant is a member of the committee, in which case, the application shall be acted upon by the Board of Directors; and exercise general supervision including collection over all loans to members. 

d. Responsible for the formulation and conduct of financial and credit risk management training program. 

Section 14. Functions and Responsibilities. The Gender and Development (GAD) Committee shall:

a. Conduct gender analysis; 

b. Develop and recommend Gender and Development ( GAD )and Gender Equality (GE )policies and programs/activities/projects to the Board; 

c. Monitor and assess progress in the implementation of Gender and Development (GAD) programs/activities/projects towards achieving Gender Equality (GE ); 

d. Submit report to the Board; and 

e. Provide directional guidance. 

Section 15. GAD Focal Person. A GAD Focal Person (GFP) shall be designated by the Board upon recommendation of the management. He or she must be an employee of the cooperative and shall perform GFP roles as additional function. 

Section 16. Functions and Responsibilities of GAD Focal Person (GFP). 

a. Coordinates and reviews implementation of GAD programs/activities/projects based on approved plans and budget; 

b. Prepares performance reports and recommends policy improvements to the GAD Committee; 

c. Gathers and analyzes gender-related information and other data; and 

d. Provides administrative services to the GAD Committee.